In this screen by stepping through the tabs, you can set the preferences of sending and receiving messages.
You can set whether a student is prohibited or permitted to send messages to you, or what format and what types of messages you want to receive, as well as you can subscribe to information via SMS.
2.5.1 Enable the reception of messages (disable)
Here you can prohibit or permit to send messages by other students.
By selecting "Prohibit" at "Permit message sending for all students" option button, you generally restrict all students to send you messages. If you select "Permit", all students will be allowed to send you messages.
If you want to exempt some students from the above prohibition or permission, you have to add those user(s) to the "Exceptions" list at the bottom of screen. Should you apply either option (global prohibition or permit), click on "New exception" link and insert the Neptun code of those student for whom you want to permit or prohibit to send messages, depending on the above rule. Then select the required option. Fix the rule by clicking "Save". After this, the saved rule will appear on the screen and later can be edited or removed (mark the check box "Delete", and click "Delete selected exceptions") by clicking the appropriate button.
ATTENTION! Messages from lecturers, administrators or automatic system messages are not allowed to be prohibited in the system.
2.5.2 Automatic notifications
You can see those types of system messages listed on this interface which are generated by the changes taking place in the program. These messages can be very important in terms of your studies. Such messages may be for example: transcribed financial fees to be paid, entering grades, or class schedule date changes of a course, room changes of a course.
Your institution generates messages of all message types that are shown in the image. You can set certain message types as mandatory which means that on system entry you must read those types in order to proceed.
This serves your interests.
Forwarding Email / SMS
Here you can define which message types you want to be notified of viaemail and/or SMS.
ATTENTION! The SMS service is available only if you previously register to it ("SMS service information" tab / "Subscribe to SMS service"button). It is possible to add e-mail addresses in the "Personal Data"/ "Contact information" menu "Email addresses" tab. It is important to define a default email address as well. Messages will arrive here automatically.
The reach of the SMS service depends on whether the institution uses this module or not.
Messages have basically four types: fromthe university staff, from other students, concerning studies, or concerning finances. All four types can be requested both via email or SMS.
Beyond the big categories you can receive system messages of notifications, duties pertainingrequests and questionnaires as well.
By selecting the check boxes in "Email" and "SMS" columns, you can define whether you need the messages related to that particular line or not.
For example if you want to receive messages from employees of the institution also by email, select the check box under "Email" column next to the line of "Messages from the university staff". To save the settings, click "Save".
The check box selection is possible all at once by selecting the check box next to the name of the group, but each message type can be selected individually. If you use the group selection, each member of the group is automatically added to the selection.
Each group can be opened or closed with the help of the + or – signal at the front of the group.
The settings can be fixed with the "Save" button.
The following message types can be set:
- Messages concerning exams
(Exam appointment has been changed, Registered for an exam from the waiting list, Exam registration by an administrator, Place of exam has been changed, New exam announcement in the exam period)
- Messages concerning financial matters
(Imposition of payment obligation, Scholarship disbursement has occured, Payment to the collective account, Transfer back from the joint account, Modification of payment obligation, Deletion of payment obligation)
(Exam grade has been registered, Mid-term task result has been registered, Grade has been registered, Exam grade has been deleted, Course grade has been deleted, Exam grade modification)
- Messages concerning prohibitions
(Disable term registration, Prohibition of term subject registration, Prohibition of term exam registration, Prohibition of exam registration for the given subject)
- Messages concerning subject and course registration
(Registered for a course from the waiting list, Register for subject by administrator, Course registration by administrator, Course registration to waiting list by administrator, Subject deregistration by administrator, Course deregistration by administrator)
- Messages concerning requests
(Change of request-related imposition status, Request status change) - Messages concerning studies
(Change in study state, Change in financial state, New official note entry, Change in course class schedule, Delete course from class schedule)
- Messages concerning virtual space
(Forum assignment, Deletion of forum topic membership, Document assignement, Deletion of document access, Member assignment, Deletion from the members of virtual space)
- Messages concerning questionnaires
(Notification of new questionnaires, Notification of filling of questionnaires approaching deadline) - Messages concerning user administration
(Merging persons)
- Messages sent by lecturers or administrators - Messages sent by students
- Messages defined by the institution
(Message types of this group can be determined by the institution arbitrarily)
End of day / concatenated messages and e-mail (digest)
In order to ease the comprehension of the increased system message turnover in certain periods, it can be set that the same type of system messages be sent concatenated once a day.
The institution may determine the time of delivery as it wishes.
To receive concatenated, end of day message from certain types of messages, you have to tick the"Digest message"and the"Digest email"columns check boxes.
ATTENTION!If the user requests an end of the day notice from a given message type, the program sends end-of-day notification only, immediately not.
Enabling message types
A term parameter is included in automatic system messages related to the subject- and course registration, entering course and subject grades, modification and deletion of grades, thanks to which it becomes clear from the text that on which term of your training has the operation taken place.
Accordingly, in such cases when the operation refers to a period one or more semesters former (e.g.
subsequent deregistration from a course or grade modification etc.) it also becomes clear immediately that the given operation with data of which semester has taken place.
2.5.3SMS service information
ATTENTION!The Neptun SMS service was cancelled in 2015. No more SMS package is possible to be bought from 06/24/2015.
This tab will be displayed on the students' interface if this module is ordered by institution.
In this case, you can get to the SMS service interface with the "Subscribe to SMS service"button.
On the first entry to the SMS site, after accepting the conditions you need to register first. The portal will then become usable, and after this when ordering another dose of SMS you can go to the SMS portal interface from the Neptun web interface without login.
You can find a more detailed description of the use and order of SMS notifications on the SMS portal.